How to Promote a Smooth Closing

All parties involved need certain documents and other information from both the buyer and the seller to move the closing/settlement process along. Even in a refinance, the borrower can assist greatly by having certain documents and information available at the beginning of the process. Beaches Title has put together a list of the documents needed for every residential closing. We aim to make even the toughest transactions go smooth. Please print this sheet and use it to make your closing a pleasant one!

Provide to Beaches Title at the beginning of process:

1. Name, address, and phone number of Seller's Real Estate Agent.
2. Name, address, and phone number of Buyer's Real Estate Agent.
3. Seller or Buyer to provide a fully executed Purchase/Sales Contract.
4. Seller to provide current deed to property.
5. Seller/Buyer or Borrower to provide current Owner's Title Policy and/or Lender's Title Policy.
6. Borrower (refinance only) to provide copy old Survey.
7. Seller or borrower (if refinance) to provide written authorization for Beaches Title to obtain a payoff from any holder of existing liens.
8. Seller or borrower (if refinance) to provide title agent with a current valid payoff statement of any lien holders, if available.
9. Seller or borrower (if refinance) to provide any documentation regarding any pending or dismissed court matters relating to the property, including divorces, judgment liens, etc.
10. Seller or borrower to provide the most current paid county tax statement or any statements due.

Provide to Title Agent prior to closing:

1. Buyer/Borrower to provide required hazard insurance policy with paid receipt or invoice.
2. Seller to provide any inspection reports and invoices; i.e.; gas/pest inspection.
3. Seller to provide any Home Warranty and invoice.
4. Buyer/Borrower and/or Lender to provide hazard insurance requirements.
5. Buyer/Borrower and or Lender to provide Lender's settlement charges.
6. Lender to provide escrow/closing instructions.
7. Buyer/Borrower to provide any Attorney's fee charged and any other charges to be paid out of closing.
8. Seller to provide any Attorney's fee charged and any other charges to be paid out of closing.
9. Title Agent to provide to Seller and Buyer an itemized list of charges and amount due at closing.

Provide at Closing (Bring to Closing):

1. Seller, Buyer or Borrower to bring any funds due at closing in the form of a certified check, cashier's check, money order or wire.
2. Seller, Buyer or Borrower to bring Valid Photo I.D.
3. All parties to bring any other items that have been requested in advance.
4. Don't forget to ask for driving directions to the place of closing!

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